Community Safety Service and Anti-Social Behaviour (ASB) Team privacy notice

The following privacy notice applies to Oxford City Council’s Community Safety Service and Anti-Social Behaviour (ASB) Team.

Oxford City Council’s Community Safety Service (‘the Service, ‘we’) collects and processes personal data relating to you. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations. This statement is in compliance with current requirements of the General Data Protection Regulation 2018.

Why Oxford City Council collects information about you

Our Community Safety Service collect personal data relating to witnesses, victims, alleged perpetrators of crime and anti-social behaviour. We also collect data on vulnerable individuals.  The gathering of information is necessary for the Service to perform a task in the public interest and in undertaking its official functions.  These functions have a clear basis in law under Article 6 GDPR 2018, the Anti-Social Behaviour Crime and Policing Act 2014, the Housing Act 1985, the Housing Act 1996 and the Prevention of Social Housing Fraud Act 2013.

What we use your information for

We collect this data to protect our communities from harm with the emphasis on the prevention of incidents. We have a duty to develop and implement strategies to: -

• Prevent crime and address community safety
• Reduce crime and anti-social behaviour in the area
• Record, investigate and resolve complaints of anti-social behaviour
• Combat the misuse of drugs, alcohol and other substances
• Reduce re-offending in the area
• Safeguard children, young people and adults with vulnerabilities

Our lawful basis for processing personal data is for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Council.  We process special category data for reasons of substantial public interest.

What data we collect

The information we collect and sometimes hold about you would include, but is not limited to:

• Name
• Date of birth
• Address
• Contact details (phone/mobile/email)

We may ask you for further details where required and appropriate to enable us to respond to any of your enquiries, as well as to provide you with our services:

• Ethnicity
• Nationality 
• Marital status
• Names of children
• Next of kin
• Name of your GP
• Physical or mental health condition 
• Name and contact details of someone providing you with support

This list is not an exhaustive.

Sharing your information

We may share your information with other services and ask other agencies for information about you only if it is appropriate and relevant.  Under the Crime & Disorder Act 1998, Section 115 we can share information with the police to prevent crime and disorder without your consent. 

This information will help us deal with any issue, application or case management quickly. Other services and agencies will include but not limited to:

• Other departments within the Council,
• Thames Valley Police
• Fire and Rescue Service
• Health Services
• National Probation Service 
• Support Agencies
• Social housing provider

Use of your data

• We will only use your information within the terms of data protection laws
• Delete your information securely and only keep it for as long as necessary. 

The Council will review dates for keeping personal data in the future and if necessary update this Privacy Notice

How long we keep hold of data

Your information will be kept safe and confidential and handled with care in accordance with the law. 

Download the Records retention schedule

Security of your personal data

We will maintain the reliability, accuracy, completeness and currency of personal data in our databases and to protect the privacy and security of our databases. We keep your personal data only for as long as reasonably necessary for the purposes for which it was collected.

Our servers and databases are protected by industry standard security technology.

The employees who have access to personal data have been trained to handle such data properly and in accordance with latest regulation.

More information

• Oxford City Council’s Corporate Privacy Notice. 
• Our Data Protection Policy
• Data Protection and your rights
• How to make a data protection request or raise privacy concerns or questions

If you have any concerns or questions regarding the privacy notice please contact us at saferoxford@oxford.gov.uk